ZANTAZ - Meridio Records Management

Solutions

Meridio Records Management

Autonomy Meridio Records Management

Autonomy Meridio is the world’s most advanced retention and disposition solution. Massively scalable with proven capability to support tens of thousands of users managing hundreds of millions of documents, Autonomy Meridio has nearly one million users across the globe and customers in every market.

Unlike traditional Records Management, Autonomy Meridio, automates information governance and disposition by understanding the meaning of all information across an enterprise regardless of data type, language or repository. Information can be automatically categorized to determine its retention and disposition schedule based on business value, regulatory requirement or relevance to a legal matter. Policies can be defined, monitored and enforced on a global basis to comply with country-specific information privacy laws, while supporting global certifications such as DoD 5015.2 and VERS.

Autonomy Meridio has been awarded the U.S. Federal Government’s SmartBUY contract for Electronic Document and Records Management software, enabling e-government and helping to meet the goals of the President’s Management Agenda, a strategy designed to improve the management of the federal agencies. The United Kingdom’s Cabinet Office has standardized on Autonomy Meridio to manage and control hundreds of thousands of electronic documents and records across the government organization.

Autonomy Meridio key differentiators:

Enterprise retention and disposition policy management across 400+ repositories
Certifiable adherence to any compliance regulations across all industries
Military grade security and certification to: US DoD5015.2, UK TNA2002, Australia’s VERS, ISO 15489
One consolidated enterprise-wide Electronic Stored Information (ESI) index with conceptual and keyword search
Automatic classification and clustering to create and extend records management fileplans and taxonomies
Automatic alerts for document custodians if deletion of important information is attempted
Close integration with email messaging/IM archives both on-site and hosted
A single dashboard for retention and disposition schedules
Seamless integration with desktop applications
Manage In Place (MIP) – records securely managed in source repository

No Need to Declare Records

Unlike other solutions, Autonomy Meridio seamlessly delivers records retention and disposition that users can and will adopt without the need to declare records. Autonomy Meridio automates the process of records declaration and leverages automatic categorization using the power of Autonomy’s IDOL. Through duplicate and near-duplicate identification, storage costs are minimized and by using Autonomy Meridio in conjunction with other Autonomy ZANTAZ modules, information under legal hold will not be inadvertently disposed of.

Automation: It’s Not an Either / or Choice

Autonomy Meridio’s solutions are fully configurable: records declaration, categorization, and the definition of corresponding retention periods can not only be automated using a policy-based approach, but these processes can also be enhanced by end-user involvement should administrators so wish.

Manage In Place (MIP)

Furthermore, rather than duplicating data in stand-alone records management systems, Autonomy Meridio now allows enterprises to manage information “in-place”. The Autonomy Meridio infrastructure platform approach builds on the fact that pan-enterprise search platforms – such as Autonomy IDOL – have already solved the difficult challenge of securely gaining access to the hundreds of different repositories. Many enterprises have an IT environment with a number of existing and diverse document stores (e.g. Documentum, SharePoint, Files Stores, Email Archives) and each will have a its own way of handling retention and disposition. Autonomy Meridio allows an enterprise to implement consistent retention policies while leaving documents ‘in-place’ by standardizing on Autonomy Meridio as the corporate policy engine.

Dashboard: 360˚ View of Information

Autonomy Meridio’s web-based dashboard provides an unrivalled view of all the information held within an enterprise. Different views are available for the legal and compliance team, and records custodians and managers. These teams can see which repositories are being managed, what information they contain, where information is being created, who is creating it, the percentage of documents on legal hold and the number of duplicates. From this summary view, users are able to drill-down into more detail and begin to quickly and easily manage information retention and disposition processes.

Seamless Integration with Existing Applications

Autonomy Meridio makes complying with corporate policies easy for employees by seamlessly integrating with a wide range of portals, web browsers, email and desktop applications.

Options for Implementation

Autonomy Meridio is available as an add-on extension to existing IDOL implementations, as a stand-alone solution or as the disposition component of Autonomy’s Information Governance platform.