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Aungate Preservation and Collection Management
The World’s 1st Automated Preservation and Collection Solution to Span Enterprise Network Servers as well as Custodian PCs
A pressing concern among legal and IT executives is the mandate that an organization is responsible to preserve relevant electronically stored information (ESI) when litigation or an investigation is reasonably anticipated, regardless of the information’s location or format. With the number of lawsuits and accompanying discovery requests ever-increasing and deadlines to respond getting tighter, those companies who are not prepared with a defensible and repeatable process to preserve and collect potentially responsive data are left vulnerable to costly fines, sanctions and damanging headlines for failure to comply with the FRCP.
Aungate Preservation and Collection Management solution reduces your risks and costs, effectively extending the corporation’s control of its information right to the edge of the network and beyond. The software leverages Autonomy’s Real-time Policy Management platform to apply intelligent legal hold policies against an enterprise’s full corpus of data, whether it lives on the network server or an employee’s remote desktop. Aungate Preservation and Collection Management has the unique ability to distinguish between potentially relevant corporate information and personal or irrelevant information based on an understanding of the content and relevant keywords, and preserves that data which may be applicable to a pending legal matter or regulatory investigation. Relevant information is locked down in real-time and when needed is securely collected for convenient processing by onsite EDD software from Autonomy ZANTAZ or other vendors, or exported for delivery to litigation service providers, including Autonomy and others.
Highlights
- Only Complete Enterprise Legal Hold Solution offering identification, notification, acknowledgement, preservation collection and audit
- Defensible process to demonstrate ‘good faith effort’ for FRCP compliance
- Only solution to preserve information in-place on the local and remote PCs, Laptops and servers
- Always on: continuously searches laptops even when not connected to the corporate network
- Integrated with Policy Management
- Efficient and forensically-sound collection that dramatically lowers cost
- Only Legal Hold solution that easily expands to add EDD, Review & Production capabilities on a single, scalable platform
"Technologically, Autonomy’s key differentiators include conceptual search, security and scalability."
The Forrester Wave Enterprise Search Platforms, Matthew Brown
Integrated with Real-Time Policy Management
Aungate Preservation and Collection combined with the company’s Real-Time Policy Management platform offers organizations greater control over the information lifecycle of ESI sources, ranging from enterprise content servers and email repositories to the desktop and laptop. Once an organization has defined a set of corporate policies or parameters for data retention and disposition, those policies are continuously and automatically applied against all ESI including email, instant messages and PDFs, accurately identifying and putting a legal hold on any data that may need to be produced at the time of trial. These policies can even provide protection in the event of theft or loss of a corporate laptop by automatically triggering the encryption or deletion of sensitive corporate information. When legal hold is integrated with Real-Time Policy Management, an organization can create and automatically enforce retention and disposition policies efficiently and cost effectively without reliance on or interruption of individual employees.
Preserve-in-Place
Aungate Preservation and Collection takes a innovative and efficient approach to information management and in doing so, redefines the way that potentially relevant ESI is identified, preserved and collected. Truly an industry first, Aungate Legal Hold Preservation and Collection has been engineered to securely preserve information that has been identified as potentially responsive "in place" wherever it lives, greatly reducing storage costs and the strain on network resources. Once the data is put on legal hold and locked down in place at the sector level it cannot be deleted, reducing the risk of spoliation and ensuring that the data can be produced in its native form when and if it’s needed. However, in the case that a custodian has need to edit a file that has been preserved, a new copy can be made and itself preserved if necessary. This fully automated process takes the onus off of custodians and data stewards to identify and preserve the ESI that they consider to be potentially relevant, while alleviating the risk of lost or misplaced data that could accompany such a manual process.
Once potentially relevant data has been identified and preserved in place, pending litigation, it must be collected from where it resides so that it can be processed for review. Utilizing Autonomy’s ability to tap in to over 400 data repositories, the system extracts the preserved data and sends either via the network or an internet connection to a secure, tamper-proof collections repository where it is automatically indexed for quick and easy retrieval. Aungate Preservation and Collection provides enhanced flexibility by allowing the customer full control to designate their collection repository based on system requirements or existing infrastructure, often utilizing network file servers, archive systems or any other centralized storage area that is convenient for the organization. Upon collection, the data set can be turned over to either Introspect EDD or a preferred third party vendor for further culling and analysis, or may be directly ingested in to a litigation review tool such as ZANTAZ’ Introspect Review and Production.
Identify and Collect
In more time-sensitive legal matters where there is an urgency to identify and collect potentially relevant ESI for immediate protection and review, Aungate Preservation and Collection enables data stewards to forego the process of Preserve-in-Place and instead move to immediate collection of responsive data. Leveraging IDOL’s advanced analytics and concept-based retrieval capabilities, administrators are able to apply queries against the full range of operational systems and archives within the organization to specifically identify the information that is relevant to a particular area of their case. This identification can be done reactively to address a pressing discovery request or proactively, with administrators using ongoing policy-based queries to identify new potentially responsive data as it is created. Identified potentially relevant results are then sent in real-time to the collections repository where the data is automatically indexed for further processing.
Desktop Preservation and Collection
The legal obligation to preserve potentially relevant ESI in the face of litigation is particularly problematic for data residing on employee desktop and laptop machines. With the increasing mobility of the workforce, a large percentage of that information never gets stored on the corporate network, and is often missed during routine preservation and collection efforts. Aungate’s modules for Preservation and Collection is the only solution in the market to address this challenge through a unique ability to automatically preserve relevant ESI in place on the custodian’s laptop and desktop PC as well as on enterprise servers. The software has a small footprint and runs continuously on the custodian’s PC, applying intelligent legal hold policies against any data existing on the machine, regardless of its location or format.
To identify potentially relevant ESI, case managers use an intuitive central dashboard to send the legal hold policies out to all of the PCs where they continue to be applied even when the machine is offline, classifying and locking down content as required. If a machine is initially disconnected from the corporate network, the product will queue the policy for delivery over a simple Internet connection, thus finding the target PC regardless of its location. In addition to the legal hold and collection capabilities of the product, the product offers Remote Forensics features which retrieve and classify information from the "empty space" on the hard drive that is transparent at the operating system level. In this way, versioning, hidden changes and deleted items can be found, preserved and included in the discovery process.
Leverages Advanced Keyword & Conceptual Search Technology
Like all of the other products in the Autonomy ZANTAZ Proactive Information Risk Management (PIRM) solution, Aungate Preservation and Collection modules utilize the intelligence of Autonomy IDOL, which goes far beyond traditional keyword and date-range capabilities to effectively distinguish between corporate information and personal documents. This common foundation provides a consistent, efficient and legally defensible process for preservation, collection, review and production from the desktop to the floor of the courtroom. The IDOL engine utilizes a full array of information processing capabilities, including metadata searching, file type checking, date ranges, keyword searching and concept analysis to distinguish between relevant and inconsequential information. The proven effectiveness of these algorithms enables organizations to avoid the potential violations of privacy laws that plague the previous generation of solutions.
Autonomy IDOL supports over a thousand formats of messages and documents including email, IM, PDF, office documents, audio files and video clips, enabling Aungate Legal Hold to find, classify and preserve virtually every type of information that is found in the enterprise. The patented information processing algorithms are based on probability and statistics rather than linguistics, and are therefore equally effective in each of the over one hundred international languages that IDOL supports. The engine is fully auditable and forensically sound, which is critically important in the context of legal collection and processing.
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Autonomy Group Customers
Notification Management
